Skip to main content

MFA Setup Guide

This page will help you set up Multi-Factor Authentication (MFA).

Think of MFA like a double lock on your door. Even if someone steals your key (password), they still cannot get in without the second lock (your phone or security key).

Step 1: Open Settings

After you log in, look at the top right corner of the screen. You will see your username. Next to it, click the Settings icon (it looks like a small gear or cogwheel ⚙️).

image.png

Step 2: Go to Credentials

A menu will appear on the left side. Click on Credentials.

Next to the "Credentials" title, you will see a button that says Enroll. Click this button to see a list of options. You can choose one or more methods to secure your account. 

image.png

Step 3: Choose Your Method

Here is what each option means in simple words.

💡 Tip: We have a password manager called Vaultwarden (like Bitwarden) hosted on this server too! It can store your passwords and backup codes safely. You can find it here: [VAULTWARDEN]. If you use Vaultwarden, it can also generate your TOTP codes for you!

1. Static Tokens (Backup Codes)

  • What is it? A list of special one-time codes.

  • Why use it? These are emergency keys. If you lose your phone or your main method breaks, you can use one of these codes to get in.

  • How to set up: Click the option, download or copy the list of codes, and save them in a very safe place (like inside Vaultwarden or on a printed paper). Each code works only once, this is really just an emergency solution!

  • Vaultwarden Tip: You can save these codes as a "Secure Note" inside your Vaultwarden vault.

image.png

2. TOTP Device (Authenticator App)

  • What is it? This connects to an authenticator app on your phone OR your password manager. It shows a new 6-digit code every 30 seconds.

  • Why use it? This is the most common method for daily use. It is very reliable.

  • How to set up:

    1. Select this option from the Enroll drop down list.

    2. A QR code will appear on your screen.

    3. Open your authenticator app (or Vaultwarden) and scan the QR code.

    4. Type the 6-digit code shown in your app into the box on the screen.

  • Vaultwarden Tip: If you use the Vaultwarden browser extension or mobile app, you can often scan the QR code directly into your login item. Then, Vaultwarden will auto-fill the code when you log in!

h35ieP.png

3. Passkey

  • What is it? A modern way to log in without typing codes. It uses your device's built-in security, like your fingerprint, face scan (Face ID), or screen lock PIN.

  • Why use it? It is the easiest and fastest way to log in.

  • How to set up: Select this option and follow the screen instructions to use your fingerprint or face. Your browser or phone will guide you.

image.png


4. WebAuthn Device (Security Key)

  • What is it? This is for physical hardware keys (like a YubiKey) that you plug into your computer or tap on your phone.

  • Why use it? If you have a special USB security key and want the highest protection.

  • How to set up: Plug in your key, select this option, and touch the key when it flashes.

D7hsQ0.png

Step 4: Finish Setup

  1. Select the option you want from the list.

  2. Follow the instructions on the screen (as described above).

  3. Once finished, the system will confirm your device is added.

Upugn0.png

You are now fully protected!